Documentation Guidelines
The College of Eastern Utah - San Juan Campus provides accommodations for students with disabilities under provisions of the Americans with Disabilities Act (ADA) and section 504 of the Rehabilitation Act. It is the student’s sole responsibility to provide documentation for the purpose of determining eligibility for services. The following classifications are given to assist the student and their diagnostician in determining what information is needed.
Written Report
CEU - SJC Disability Resource Services must receive written documentation before services and/or accommodations are available.
The written report should include the following:
- Dated (within 3 years) typed report on professional letterhead.
- Name, title, credentials, and signature of the qualified professional writing the report.
- History of the individual’s disabling condition.
- Diagnosis of disability (referring to DSM or ICD where appropriate).
- Description of the individual’s functional limitations as a result of the disability and/ or treatment recommendations.
- Suggested accommodations for the individual’s disability.
The following supporting documents are useful in determining appropriate accommodations:
- Reports of successful and unsuccessful accommodations the individual previously received in school, tutoring, and/or employment.
- Test results.
- Recommendations for accommodations based upon test results.
Qualifying Professional
The diagnostician must be an impartial individual who is not a family member of the student. He/she must be a medical doctor, licensed clinical social worker, or a licensed psychologist. He/she must be qualified to diagnose under the DSM/ICD guidelines and have training and relevant expertise in the specific area of disability in which he/she is providing the diagnosis.
Documentation
Diagnoses are primarily derived from the Diagnostic and Statistical Manual (DSM) version IV, Revised or the International Classification of Diseases (ICD) version 10. Eligibility under ADA requires that a person has a diagnosed impairment which significantly limits one or more major life activities. Current case law defines major life activities as walking, sitting, standing, seeing, hearing, speaking, breathing, reading, writing, working, performing mathematical calculations, and caring for oneself. Both the impairment and the limitation of a major life activity must be established to be eligible under ADA.
